Employee Resources

Click on one of the headings below to view related information for current Mercer University employees.

Request for Work Accommodation

Employees who are in need of an accommodation to fulfill the essential functions of their job will need to complete a formal request for accommodation as provided under the Americans with Disabilities Act.

The employee must complete a Request for Accommodation form and submit official medical documentation as outlined in the instructions on the form.

Employees should contact Candace Whaley with additional questions. 

Even if an employee has enough paid leave accruals to cover absences, if the need for leave qualifies as FMLA leave, this policy will apply.

As stated in Mercer's FMLA policy and in accordance with the Family and Medical Leave Act of 1993 (FMLA), as amended, Mercer University provides up to 12 workweeks of unpaid, job-protected leave to eligible employees for specified family and medical reasons during a rolling 12-month calendar or up to 26 workweeks for the care of a covered service member during a single 12-month period. The leave may be paid, unpaid or a combination of paid and unpaid leave as specified in this policy. 

Employees must provide at least 30 days advance notice when the need for FMLA leave is foreseeable. When 30 days’ notice is not possible, the employee must provide notice as soon as possible.   

If you are in need of leave under the Family Medical Leave Act (FMLA), please notify Nasana Graham by email or by phone at 478-301-2470.

Related Information

Special Note for Supervisors:
If one of your employees is absent or notifies you they will be absent for more than 3 consecutive workdays for one of the reasons listed above OR if they are missing more than 1 day/month on a recurring basis, please contact Nasana Graham in Human Resources at graham_n@mercer.edu or (478) 301-2470 as soon as possible.

Sick/Vacation Leave Balances

  • For non-faculty staff and administrators, please log in to your Workday account. Please view the job aid in Canvas for information on how to find view your leave balances. 
  • For faculty on 12-month contracts, please log in to your Workday account to access your vacation leave balance.  Please view the job aid in Canvas for information on how to find view your vacation leave balance. 
  • The full leave policy is available on the Benefits website.

Reporting Time Worked and Absences

Regular full-time and part-time employees, as outlined in the employee handbook, are either non-exempt staff, exempt staff or faculty.

  • Classified, Non-exempt Staff must track all hours worked and time away from work (e.g. vacation, sick ,etc) in Workday. Job aids are available to assist you with how to enter your time. 
  • Professional/Administrative Exempt Staff only need to track their time away from work (i.e. vacation, sick, etc.) in Workday.  Job aids are available to assist you with how to enter your absences.
  • Faculty who are on a 12-month contract will track vacation in Workday. A job aid is available to assist you with how to enter your vacation leave request. For other types of leave (sick, bereavement, jury duty, etc), contact the Dean's office for the policy and guidelines on reporting this time away from work.

Athletic Events
Mercer employees are eligible for discounted and many times free tickets to cheer on all of our sports teams. For more information, please contact the Athletics department at (478) 301-2792.

Campus Bookstore

Be sure to check our campus bookstores on the Macon and Atlanta campuses for all of your Mercer Bear swag! Show your current employee Bear Card at checkout and get a 10% discount. Stay tuned to your email as additional employee discounts are offered throughout the year!

Cell Phone Discount Plans
Mercer has partnered with some carriers to provide employees with discounted pricing on several cellular telephone plans.

Fitness Center (Atlanta campus)
The Sheffield Gym offers employees the use of weight machines, an Olympic sized swimming pool, fitness classes and much more! 

Fitness Center (Macon campus)
Full-time employees and their dependents have access to a fully equipped fitness center located at the University Center on the Macon campus at NO charge! Spouses and dependent children (ages 16-26) will need to have an ID made in order to access the fitness center.  Any questions regarding the Fitness Center should be directed to Pam Johnston at ext. 5153 or johnston_pg@mercer.edu.

Grand Opera House
Discount tickets are available to Mercer employees for many shows and events throughout the year. Season tickets and special show packages may be purchased through payroll deduction.

Library Services
Be sure to check out the resources and services available to current faculty and staff at our university libraries. With a valid Bear Card ID, employees can also to check out books and videos!  

Campus Meal Plans
Meal members are not just for our students! Employees can take advantage of savings by purchasing a meal membership. Meal memberships are available on both the Macon and Atlanta campuses. 

Mercer Press
Established in 1979, Mercer University Press has published more than 1,600 books, releasing 35-40 titles annually. The mission of the press is to support the work of the University in achieving excellence and scholarly discipline in the fields of liberal learning, professional knowledge, and regional interest by making the results of scholarly investigation and literary excellence available to the worldwide community. Current Mercer employees are eligible for a 40% discount on any of the books they publish, so be sure to check them out today!

School of Music Calendar of Events
The Townsend School of Music and the Robert McDuffie Center for Strings present a multitude of events throughout the year, featuring students, faculty, and guest artists. Many of these performances are free and open to the public.

Student Theatre Productions
Mercer Theatre typically has four major student led productions each year with student showcases and other performances at the Tattnal Square Center for the Arts or the Grand Opera House.

Technology Discounts
Mercer employees have access to discounted prices on computers and software from third-party companies for personal purchases. These purchases are done directly with the companies listed and not through the IT department. 

Tuition Waiver
Qualified employees are eligible for tuition reimbursement for themselves and/or their dependents. Please view the Tuition Waiver Policy for full details.

Email Access

Employee Listservs

There are many special interest listservs which are open for subscription by Mercer employees and students. To view the full list and to subscribe, please visit the IT website

  • Personal information, such as address, phone number, preferred/legal names and emergency contacts can be updated via your Workday account. Please view the job aid located in Canvas for guidance on updating in Workday.
  • For payroll related updates such as tax withholdings and direct deposit, can be updated in Workday. Please view the job aids located in Canvas for further information.

Approved Driver's List
If our position requires you to drive a university owned vehicle, rent vehicles for business travel and/or you will transporting students in your personal vehicle, you must be insurable by the University carrier. For policy information and complete an application, visit the Approved Driver Program website.

Bear Card (Employee ID)
The Bear Card serves as your official employee ID card, but that's not all!  In addition, it provides you with library privileges, access to certain areas or buildings on campus and can even be used as a form of payment at specified locations on and off campus if you have previously added funds to your card. For questions about the Bear Card, contact Auxiliary Services.

Campus Maps
Maps as well as directions to all of Mercer's campuses can be found here

Diversity and Inclusion Events
The Office of Diversity and Inclusion hosts events, webinars and podcasts throughout the year that are open to all staff, faculty and students. 

Emergency Preparedness & Emergency Response Resources
The Environmental Health & Safety Office has multiple resources available for emergency responses related to weather, environmental or other safety issues. Mercer Police has also provided additional safety and emergency preparedness resources on their website.

Frequently Called Numbers
While the online directory is a great resource for finding contact information for university employees and departments, we have collected some of the more frequently called numbers in this quick list.

Giving to Mercer
Whether you make a gift to The Mercer Fund, give to an online crowdfunding campaign, or give through Phonathon, there are a variety of ways employees can get involved in supporting Mercer.  

Library Resources
The General University Libraries offer services to faculty and staff on the Atlanta and Macon campus as well as the Douglas and Henry Regional Academic Centers, while the Medical Library provides services on the Macon, Savannah and Columbus campuses.

Mail and Shipping Services
The Mail Services Centers on the Macon and Atlanta campuses provide USPS services such as First Class, Priority, Express, International (air only), Insured, Certified, Registered, Business Reply, and Standard or bulk mailings. For information on location and hours of operation, please visit their website.

All Mercer employees should have a Mercer parking decal for their vehicles.  Parking decals are available at the Mercer Police department on the Macon or Atlanta campuses.  Please visit the Mercer Police website for additional information and a map of parking locations on the Macon campus

Technology Resources
Someone in your department or college/school will submit a request with Mercer's IT department to set up your IT related access and notify you once that process has been completed.  You can explore available technology resources on the IT website.

Where to Eat on Campus
Mercer's campuses have some great places to eat whether it be breakfast, lunch or dinner. Employees even have the opportunity to sign up for discounted meal plans that make paying for your meal as easy as the tap of your Bear Card!  Please visit the Macon and Atlanta dining websites for locations and hours of operation.